RFP/Proposal Assistant (entry-level)

Title: RFP/Proposal Assistant
Department: RFP Team/Sales
Status: Full-Time (entry-level)


  • Assist in responses to RFP/Proposal requests by following the Team’s process
  • Assist/Prepares the RFP/Proposal response from start to finish
  • Assist/Prepares all required forms associated with the RFP/Proposal
  • Produces all required hard copies and electronic copies for submission
  • Binds all hard copies for submission (when required)
  • Ships finished responses and tracks delivery
  • Assist with updating and managing RFP (content) Library
  • Assist with updating and managing RFP client reference lists
  • Provides support as necessary or required for the RFP/Proposal Team


Education & Experience

  • B.A. in English, marketing, business writing required
  • Entry-level position (1 year of experience preferred)
  • Prior experience with sales support proposal writing or grant writing
  • Experience in the health insurance or employee benefits field a plus

Technical & Soft Skills 

  • Must be proficient in MS Word, Excel, Adobe
  • Familiarity with SharePoint a plus but not necessary
  • Must have good reading comprehension and writing skills:
- Must be able to read, analyze, and respond appropriately to direct questions (questionnaires) and/or narrative requirements within lengthy, wordy documents;
-  Must be able to organize a written response as per specific RFP directions or, if not stated, in a logical format for a reader to follow;
-  Must be able to synthesize technical content into easy to understand, reader-friendly content
  • Must be able to work independently and as part of a team
  • Must be a quick learner
  • Must be detail-oriented
  • Must be able to multi-task
  • Must have good time management skills
  • Must have good interpersonal and communication skills
  • Must be interested in and willing to learn and expand knowledge base
  • Must be flexible to adapt to sudden changes in workload
  • Must be able to work under changing deadlines
  • Must have patience and remain calm under pressure